residents

Thank you for choosing a home management by Axiom Property Management, LLC as your new home.
We know that you will find that living in a Axiom Property Management home will be a hassel free experience.

Our goal is to provide you with the highest quality of residential services. Please let us know when you have questions or need assistance with your home.
Our property management team is available to assist you Monday through Friday from 9:00 am to 5:00 pm. We are on call evenings and weekends for Emergency issues.

If you have an after hours emergency please call our Emergency Maintenance Line at (317) 259-0200 and press extension 204. If a member of our maintenance team does not answer please leave a detailed message with your name, address and the nature of your emergency and a maintenance technician will return your call as soon as possible.

If someone you know needs a home to rent, We have a large selection of fine homes in the Metropolitan area.

Resident Handbook

Thank you for choosing to rent a property through us. We are a property management company that leases and cares for homes for a wide variety of property owners. The following information will be useful to you during the time you reside in one of our properties.

Issuance of Keys
Keys to your property will be issued on the day you are entitled to occupancy during a scheduled time with your Leasing Agent. If the day you are entitled to occupancy falls on a Sunday or holiday, we will issue keys on the last business day before you are entitled to occupancy. All deposits and rent due must be paid prior to issuance of keys.

If you require keys to be issued at a time other than outlined above, a lock box containing keys to the property can be placed at the property. The fee for placing a lock box is $50.00, of which $25.00 is refundable upon return of the lock box to our office. All deposits and rent due must be received in our office prior to providing you with the lock box combination. You must contact our office during normal working hours to obtain the lock box combination.

Moving In
We have made every effort to have you home in good condition for your arrival. At the time you signed your rental agreement, you were provided with a Move-In Inspection form. You should complete this document and return it to our office within seven days following the signing of your rental agreement. The Move-In Inspection form is for your protection. You should list any pre-existing damage or deficiency in the property. We will utilize this form when we conduct the move-out inspection when you vacate the property. It is therefore in your best interest to carefully complete the form. Should you believe it necessary, you are welcome to provide photos or other documentation.

Payment of Rent
Your rent will be due on the first day of each month in our office. Rent is paid based on receipt in our office not postmarked date. For your convenience we offer the service of debiting your bank account on the first of the month for the rent amount. This service guarantees that your rent will be timely paid and you will not be charged a late fee due to a post-office delivery delay or a lost check. Late fees are levied the 6th day of the month if your payment has not been received in our office. Our standard late fee is $75.00. WE DO NOT WAIVE LATE FEES. If we waive a late fee for one person, we are treating all others unfairly if we do not waive late fees for everyone.

Late Fee Policy
If your rent is received one or more days late you will be charged the late fee as set forth in the rental agreement. Your rental agreement states that rent, late charges, and other legitimate charges will be posted to the resident account. Payments received are applied to the oldest outstanding charge first. If there is an outstanding charge on your account when your rent is due, payments will be applied toward the outstanding charges first and then toward the current rent charge. If the payment is not sufficient to cover past due charges as well as the current rent charge, your current rent will be short. If the rent is short you will incur a late charge. To avoid late charges be sure to pay all rent timely and any charges posted on your account by the time your current rent is due.

Returned Checks
Your rental agreement states the amount you will be charged for each returned check. Our current fee is $50.00 for each check returned. You will be charged this fee even if the check clears upon re-submission to the bank. In addition, if the returned check is for payment of rent, you will be charged late fees through the date the check clears the bank on re- submission or until you provide certified funds to pay for the returned check. Depending upon the date the check is returned, you also may receive a three-day notice of non-compliance with your rental agreement. The charge for posting this notice (currently approximately $35.00) will also be charged to you.

Deposits
When you signed your rental agreement, you gave us a deposit to cover any potential damage to the property, cost of cleaning at the end of your residency, or unpaid rent. YOUR DEPOSIT MAY NOT BE USED AS YOUR LAST MONTHS RENT.

Upon your move out, we want to receive the property clean, and in substantially the same condition as on your move in, normal wear and tear excepted. We do require that all carpets be professionally cleaned using a truck mounted, steam process. Please contact our office if you require a reference for a qualified company to do this work. Your home should be left in “Move-in Ready” condition in order to receive a refund of your Security Deposit.

Refund Policy
This Refund Policy covers any conditions not identified in the written lease which governs the rights and responsibilities of the tenant. No other written or verbal commitment exists beyond the lease and this written policy.
All refund requests must be made in writing. All refunds are made by check payable to the tenant or direct deposit into tenant’s bank account regardless of the method of payment. With processing costs estimated to exceed the value of the check, no refunds for $1.00 or less will be issued unless specifically requested.

We reserve the right to modify this Refund Policy at our discretion or against any customer believed to abuse this policy. Any such revision or change will be binding and effective immediately after posting of the revised Refund Policy on this website. You agree to periodically review this web site, including the current version of this Refund Policy. Our refund policy is made available on this web site. It is your obligation to review our refund policy for any such revisions.

Gas and Electric Service
For the large majority of our properties, the Public Service Company of the State provides gas and electric service. When you signed your rental agreement, you were given a Utility Company Contact Sheet. It is your repsonsibility to have all utility services established in your name on or before the day of your move in. It is also your responsibility as the Resident to maintain all of your utilities in good standing.

Telephone & cable service typically takes a few days to get set up. Should you require additional lines or phone jacks, it is your responsibility to pay for any changes made.

Maintenance
Maintenance and repairs are generally the items of most concern to our residents. For maintenance emergencies, please call our Emergency Maintenance Line at (317) 259-0200 x204. If one of our Maintenance Technicians does not answer the line please leave a detailed message with your name, address, phone number and the nature of your emergency and a member of our maintenance team will return your call as soon as possible.

Minor maintenance issues should be reported to the property manager assigned to your property. It may take as long as two weeks to complete minor repairs. As property managers, we are required to get permission from the property owner prior to undertaking many repairs.

You will be billed for a service call under the following circumstances:
You scheduled a service call appointment and failed to be present at the scheduled time or arrived late for the appointment.

You requested service for a non-existent problem. This includes re-setting a breaker or Ground Fault Interrupter (GFI) to restore electrical power and re-setting a breaker on a garbage disposal.

The problem was caused by improper use of the provided facilities. The classic case is the child who flushes a toy or other item and which results in a clogged sewer line.

Specific Maintenance Issues
Please pay particular attention to the following maintenance items:
Washing machine hoses. Should a washing machine hose break on a washing machine provided by you, you will be responsible for the cost of returning the property to good condition. Washing machine hoses are not designed for constant pressure. Water to the washing machine should be turned off at the wall between uses.

Winterization of sprinkler systems. Some homes have sprinkler systems. It is your responsibility to turn the system off prior to the arrival of freezing weather. Contact our office if you require information regarding the particular system at your property.

Resident Frequently Asked Questions

How do I report a maintenance item?
For normal non-urgent maintenance items you can mail, fax (317-259-0200) or email (pat@apmindy.com) your written request. Be sure to provide us with the best possible time to reach you. If the item is urgent and it is during regular business hours (Monday – Friday, 9:00 a.m. to 5:00 p.m.), you may call our office at (317) 259-0200 to report the problem, or print and fax our form. To report emergency maintenance needs be sure the receptionist is informed that you have a maintenance emergency. If it is after business hours, call Emergency Maintenance Line at (317) 259-0200 x204. For police or fire emergencies, dial 911 before calling us.

What is considered an emergency?
The following are examples of maintenance emergencies. The main sewer line is backed up. A pipe broke and water is leaking into the home. There was a break-in and you have an unsecured entrance to the home, no heat your interior temperature is below 55 degrees or no air conditioning (if you have central air) if the interior temperature is above 86 degrees. After hours, contact our Emergency Maintenance Line at 317-259-0200 x204. If it is after 5:00 p.m. and before 9:00 a.m. and the call is not an emergency, you could be charged for the call.

Can I be charged for maintenance at the property?
Yes, if resident damage or neglect causes the maintenance, you will be charged for it. Also, you can be billed for a service call if you miss an appointment with one of our maintenance technicians or contractors.

Can I install cable or satellite TV at the property?
Generally, yes. However, you must first obtain written permission from Axiom Property Management. At some units you may be prohibited from installing a satellite dish in any location where the dish is visible from the ground or from any other unit in the area. Any cost of installation is an expense of the resident.

Can I install extra telephone lines?
Generally, yes. However, you must also obtain written permission from Axiom Property Management to do this. All costs of installing extra phone lines are the responsibility of the resident.

What are my rights to privacy if the landlord wants to enter the property?
We will call you and also give you a written notice if we need to enter the home. All maintenance appointments are scheduled with you in advance.
What are my responsibilities if my company transfers me before the end of the lease?

Most leases are for a set period of time. If you are transferred, ask your company what assistance they will provide if you need to “break a lease”. Let your property manager know what is happening as soon as possible so we can begin marketing the property for a replacement resident. Please refer to our policy on early termination of Residential agreement, which you signed at lease signing for more details.

Can I sub-lease the property?
No. The lease agreement clearly states that the resident shall not sublet any portion of the property or assign the agreement without written consent from us.

Can I rent a steam cleaner and clean the carpets myself when I move out?
No. Your rental agreement provides that all carpets must be professionally cleaned using a steam process, with a copy of the invoice submitted to your property manager at check out.

Can I get a pet after move-in?
Yes. You must contact our office and complete the necessary paperwork as well as pay the necessary fees. Once this has been completed you are able to bring home your new pet.

When and how should I give my notice to vacate?
It is important to refer to your lease for the specific terms in your own residential agreement. Notice to vacate must be received in our office in writing on or before the 1st of the month. Your lease requires a minimum 30-day notice and run for a full monthly period.

What happens if my roommate moves out before the end of the lease?
If your roommate moves out, a written notice needs to be submitted to us. Remember that tenants are jointly and singularly liable to ensure that the rent is paid. You must have written permission from us to substitute a roommate. (It is not our responsibility to arbitrate or mediate problems with multiple tenant situations).

What happens to the disposition of a roommate’s security deposit after move-out?
Security deposits are collected as “security” for the property. Reimbursements to departing roommates are handled by the remaining tenants. No portion of the security deposit will be refunded individually.

I have always paid my rent on time. Why did I receive a 3-day notice when the rent was only 6 days late?
The rent is due on the first of the month. If the rent is not posted in our office by the fifth we serve a 3-day notice.

I am an excellent resident and take good care of the home. Can you waive my late charges?
No. We do not waive late charges. Fair Housing laws require that we treat all our residents equally. We cannot decide if one resident is more deserving than another of paying late charges, therefore we enforce late charges across the board.

©2017 Axiom Property Management Group, LLC.

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